South Wirral Art Society
Notice of Annual General Meeting – 11th October 2011
Notice is hereby given that the Annual General Meeting of the South Wirral Art Society will be held on Tuesday 11th October 2011 at the Ellesmere Port Golf Centre, commencing at 7.00pm. As a member you are invited to attend and participate in this important meeting. Relevant papers are enclosed with this covering notice.
There will be a Bring and Buy sale during the evening to help to raise funds for the Society. Please bring with you any items you have for the Bring and Buy sale and mark them with the price.
Please note that membership fees are payable immediately, therefore you must be prepared to make payment on the night. In previous years some members have been slow to make payment and this can cause cash flow problems for the Society, so prompt payment would be appreciated. Copies of the results of the recent questionnaire will be available at the meeting but will be posted on the web site.
Peter Appleton
Secretary
South Wirral Art Society AGM 11th Oct. 2011
Agenda
1. To read the notice of the meeting.
2. To receive any apologies for absence.
3. Minutes of the Annual General Meeting held on Tuesday 28th September 2010.
4. To deal with any matters arising from these minutes.
5. To receive Chairman’s Report.
6. To receive Secretary’s Report.
7. To receive Treasurer’s Report.
8. Proposed Constitutional Changes. Please note that any change will need the support of 2/3rds of the membership present at the AGM to be carried. There are 6 proposed changes and they are attached to these papers.
9. To elect Committee members to fill vacancies arising from retirement or by rotation of existing Committee. All Committee members (excluding the Treasurer and Malcolm Wainwright who still have a further year in office) are standing down this year. NB the number elected will depend on the results of the constitutional changes determined at Item 8 above.
10. To elect Officers for the years 2011/12/13 from the newly appointed Committee.
Chairman – New appointment needed.
Secretary – New appointment needed.
Treasurer – Irene Grayson still has a year to run in office.
11. To elect an Auditor for the ensuing year.
12. To consider Membership Fees for 2011/12. NB All fees are payable at the AGM.
Committee met on the 20th September 2011 and determined to recommend to the membership an increase membership fees by £2.00 to £23.00pa for the following reasons;
· Although the daytime meetings are self financing there will be a need for sessions when artistic support is needed and this is an additional cost.
· Artist fees are increasing.
· An anticipated increase in accommodation costs.
· Although we have closed the deficit in spend v income we still run at a small deficit and an increase in fees controls the draw on balances.
· If fees remain unchanged the draw on balances will increase and makes a large increase more likely in the future – small annual increases are more manageable for everyone.
13. To deal with any other business of which due notice will have been given in accordance with the constitution.
Members wishing to stand for Committee membership or any of the Offices need to complete the nomination form and return it to the Secretary no later than the 4th October 2011.
NOMINATION FORM
(Please complete and return to Secretary at 1 Firbank, Elton, Chester CH2 4LY).
If you were successfully elected to the Committee, please indicate with an ‘X’ in one of the boxes below if you would like to stand for the office of:
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Chairman of the Society
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Secretary to the Society
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